Portfolio, Programme and Project Offices (P3O®)
Module 1 Need for P3O
Why have a P3O? | How does P3O add value to the organization? | Developing the Business Case for the P3O | Getting the investments done for P3O
Module 2 What is a P3O?
What is a P3O Model? | Overview of multiple models of P3O | Functions and Services offered by the P3O | Roles and responsibilities within P3O | Benefits Realisation Management | Sizing and Tailoring of P3O | Maturity and evolution of the P3O
Module 3 Implement a P3O
How to implement a P3O? | P3O lifecycle | Plan Stages or tranches of delivery | Implementation of new or enhanced capability | Periodic reviews and lessons learned | How to re-energize the P3O? | Integration with business planning cycles
Module 4 Operate a P3O
How to operate a P3O – tools and techniques | Benefits of using tools and techniques for the P3O | Critical success factors for implementing the P3O model | Various tools and techniques applicable for the P3O | Roles and responsibilities for setting up and operating the P3O
Organisational Benefits
- Establish, develop and maintain appropriate support structures to facilitate decision making, benefits realisation and successful delivery of projects and programmes.
- Assure that a joined-up set of outcomes and benefits is measured, managed, monitored and refined to ensure that optimal investment and strategic goals are achieved.
- Deliver strategy, reduce benefits loss and deliver programmes and projects more effectively.
- Provide assurance, coaching and mentoring to build a workforce capable of first-class programme and project delivery.
- Protect revenue and spend while enhancing value for money.
Individual Benefits
- Ensure consistent delivery of projects and programmes and meet business objectives through effect use of resources.
- Develop capability, capacity and risk models to suit the organisational maturity culture.
- Help identify potential opportunities to be realised, exploited or enhanced as part of risk analysis.
- Ensure that the strategies and performance requirements of your organisation are realised via projects, programmes and operational business units.
- Improve organisational accountability, decision making, transparency and visibility.
- Senior managers wishing to gain an understanding of possible structures for supporting business change and the type and level of support that can be provided by Portfolio, Programme and Project Offices
- Senior Managers, Programme and Project Managers who require an understanding of how portfolio and programme offices can add value and enhance the delivery of strategic business change, benefits and capability
- Managers and/or staff who have been tasked to create delivery support structures and mechanisms within their organisation
- Experienced portfolio or programme office managers who need to review, revitalise or tailor current portfolio or programme office provision
- Portfolio office or programme office staff who need to understand the importance of their role
- Staff responsible for programme/project assurance
The Foundation course will run for three days ( usually Monday-Wednesday), culminating with the Foundation Certification examination (whose structure is explained below). Successful candidates clearing the Foundation examination, then can go on to take the Practitioner course, running for two days (usually during Thursday and Friday), culminating with the Practitioner examination on Friday afternoon. The daywise schedule will be informed subsequently.
Foundation Certification is the first qualification that is required to become a P3O®Practitioner. Foundation level is aimed at enabling the candidate to act as an informed member of the programme team using the P3O® method. For this they need to show that they understand the principles and terminologies of the method.The Foundation Exam Format is of 50 multiple-choice questions of duration 40 minutes (Closed book). 30 correct answers or more are required to pass.
Candidates must first pass the Foundation exam before proceeding to the Practitioner level. The Foundation exam results are declared before candidates go in for Practitioner level course.
The Practitioner’s Certification is intended to assess whether the candidate is able to apply P3O® method to the running and managing of a project and program management structure. The candidate needs to show that they are able to tune P3O® to different contexts and circumstances.
The Practitioner Exam is a “Scenario based” question examination lasting Two and quarter hours. This is an open – book format and 35 out of 70 marks is required to pass. Only P3O® Manual may be used during this examination.
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